Professor Sarah Hendry, Dundee Law School and the UNESCO Centre for Water Law, Policy and Science at the University of Dundee s.m.hendry@dundee.ac.uk
My thanks to colleagues, in Law and in Geography, who commented on this in draft.
Introduction
On 1 November 2025, the Water Environment (Controlled Activities) (Scotland) Regulations (CAR, SSI 2011/209) which regulate uses of water in Scotland, are to be repealed, by the Environmental Authorisation (Scotland) Regulations (EASR, SSI 2018/219, as amended by SSI 2025/165). The amending regulations approved earlier this year extend the EASR to cover the main areas of environmental control operated by the Scottish Environment Protection Agency (SEPA).
The EASR are a combined set of integrated regulations covering industrial pollution control and air pollution; many aspects of waste management; and water activities, currently regulated by the CAR. They are similar to the Environmental Permitting (England and Wales) Regulations (EPR, SI 2016/1154), though not identical – for example, the EPR currently cover water discharges but not abstractions. Both sets of rules have an integrated approach across environmental media, and incorporate much assimilated EU law, for industrial pollution, air pollution and waste.
There are extensive schedules, including the General Binding Rules (GBRs), which automatically authorise small water uses, currently in Sch 3 of the CAR. The consolidated EASR run to many hundreds of pages, and are not especially easy to use. The schedules are extensive and mainly for the different control regimes, though Schedules 1-4 do contain broad regulatory provisions (permit conditions, registers and appeals).
This note focuses on some of the differences between the EASR and the CAR, which may be of interest to water folk who are not lawyers but still need to understand the law on water use, and also notes some of the differences with the EPR.
The intention behind the 2018 regulations – a tiered and proportionate regulation.
The regulations created in 2018 were always intended to have a wider application, including replacing CAR, but initially only came into force for radioactive substances. Therefore, although there was a comprehensive regulatory structure for authorisations, the detail of the wider set of control regimes was not included. The Government said at the time they intended to mirror some of the good practice in the CAR, including a ‘tiered’ and proportionate system of authorisations: the CAR included GBRs, registrations and licences.
Considerable further revision has now taken place, including a challenging process through the Parliamentary committee.
General Binding Rules remain for the least potentially harmful activities and are in Sch 9 – but that schedule includes GBRs for other regulated activities as well as water. There is also a new tier of ‘notifications’, which must be notified to the regulator (the Scottish Environment Protection Agency, SEPA).
The EASR also has ‘registrations’, but these have more conditionality and more onerous requirements than registrations under CAR. Under the EASR they will apply to other classes of regulated activity and may have standard conditions (Reg 17), similar to the standard rules in the English legislation. Standard conditions will be subject to consultation (Regs 33-36).
‘Water use licences’ under the CAR were site- and operator -specific, for the largest and most potentially harmful activities (for example large abstractions, large dams or municipal wastewater treatment plant). The EASR replaces these with ‘permits’, which may include a combination of specific conditions, standard conditions and off-site conditions.
In general, the EASR notifications are more aligned with the registrations under CAR, whilst EASR registrations are much more aligned to a lower level licence or permit than registrations under the CAR.
Septic tanks
Given the numbers of septic tanks in Scotland and the established difficulties in regulating these, they merit special mention for water folk. The original CAR regulations were made in 2005, but in 20 years many have still not been registered as required, and often this does not happen until (if) a property is sold. Although existing registrations will transfer across to the new rules, SEPA may decide, for example, to develop standard conditions for septic tanks. This might be welcome in terms of water quality, but is likely to be challenging for owners of these systems.
Provisions specific to water
Whereas the CAR referred to ‘water uses’, the EASR has ‘water activities’ which in turn are ‘regulated activities’. SEPA must take into account ‘general aims’ (Reg 9): to prevent or minimise pollution; prevent or limit accidents; and use resources in a sustainable way.
Schedule 10 is one of several ‘technical schedules’; it is specific to water, and contains other regulatory duties for SEPA. These include (Sch 10.3) ensuring that authorisations for water activities protect the water environment, which in turn includes preventing deterioration and protecting and enhancing the status of aquatic ecosystems; promoting sustainable water use; and enhancing protection and improvement of the aquatic environment. This reflects core requirements of the EU Water Framework Directive (WFD, 2000/60/EC) and the purpose in s 1 of the Water Environment and Water Services (Scotland) Act 2003 (WEWS), rather than specific provisions in the CAR.
Schedule 10.5 provides that where SEPA considers an activity might have ‘significant adverse effect’ on the water environment, they must assess any indirect effects on the environment, any likely adverse social and economic effects, the likely benefits of the activity, and the impact on other water users; and ‘have regard’ to other water activities in the area. This reflects some of Regs 13 and 15 of CAR, and in turn also the WFD.
Schedule 10.6 provides firstly, duties to achieve the environmental objectives from s 9 WEWS and the various sets of River Basin Management Planning Regulations, and related objectives for drinking water and shellfish waters. Secondly. SEPA must ‘have regard to’ other relevant domestic legislation, including the Urban Wastewater Treatment (Scotland) Regulations (SI 1994/2842). These provisions replace Sch 4 of the CAR; they do not match precisely as they no longer refer to the relevant Directives, but those provisions still in force are incorporated in the cited domestic regulations.
The components of the ‘water environment’ are defined in Reg 2 in accordance with the WFD and s 3 of WEWS (although the terms are scattered within Reg 2 since it is in alphabetical order following usual drafting conventions), whilst the exceptions to the ‘water environment’ (swimming pools, water or effluent in pipework) are in Sch 10.2.
Authorisations
Authorised persons have a duty to comply with the authorisation, at whatever level (Reg 8). SEPA has a general duty to exercise its functions in accordance with the ‘technical schedules’ (Reg 59) which include Sch 10 on water; and a power to impose authorisations (Reg 60). (This is an alternative/addition to enforcement and leaves the operator subject to all the restrictions and importantly the obligations of an authorised person.)
SEPA can ‘escalate’ or ‘de-escalate’ (eg R61), that is, impose a different level of authorisation; this power is also found in CAR, as is a power to expedite emergency applications.
The process for applying for registrations or permits is broadly similar to the CAR and the detail is in Sch 1. Where multiple authorisations are held, these can be consolidated. Time limits for decisions are 28 days or 2 months, or longer by agreement – the CAR had 30 days or 4 months.
Authorised persons can surrender a notification, but for registrations or permits they must apply to SEPA to do so and are only relieved of their responsibilities if SEPA approves. SEPA can vary registrations on application of the authorised person, and review or vary permits on application or their own initiative; and can transfer registrations or permits. SEPA can revoke registrations or permits by notice.
Registrations and permits can be varied on application by the authorised person; SEPA can also vary permits on their own initiative and can review the conditions of a permit at any time. Where multiple authorisations are held, these can be consolidated.
There is a general power to require information, and SEPA must maintain a public register of applications, registrations and permits, including any monetary penalties or enforcement undertakings. This is very important, as SEPA’s data is not always easy to find and on penalties and undertakings, not nearly as informative as the corresponding information in England.
Public Participation
The public will have access to the registers noted above, with standard exemptions for commercial confidentiality and national security (Regs 40-45).
For permit applications, SEPA may now require pre-application community engagement, which is in addition to public consultation on the permit application itself. This was not within CAR or indeed most of the regimes being included in the EASR, but is found in the licensing regime under the Marine Scotland Act 2010 (ss 22-24 and associated regulations).
Public consultation in the form already found in the CAR, that is on applications, will take place if there is potential for significant adverse harm; because this is required under one of the ‘technical schedules’; or where SEPA so determines. (Schedule 10 on water is a ‘technical schedule’, but does not so provide.) The test in CAR Reg 13 is ‘significant adverse impact’ on the water environment or the interests of other water users; other users are not specified here.
Where third party representations have been made, the application will no longer automatically be paused to allow Ministers the opportunity to review the case, as happened under the CAR (Water Environment (Controlled Activities) (Third Party Representations etc) (Scotland) Regulations 2006/553 Reg 15A); but the Ministers may call in any application to decide themselves.
There is still some lack of clarity, and wide discretion, as to when applications will be advertised. SEPA must publish guidance on public participation (Reg 66), and a public participation statement (Reg 67), which may help.
Fit and proper person test
This is a significant change, drawing on practice in waste law. In the EASR, for both registrations and licences, an authorised person must be ‘fit and proper’. SEPA must publish guidance about this (Reg 68) and criteria are likely to include relevant offences, technical competence and financial capacity. This sort of provision is familiar from waste management but there is nothing similar to this in the CAR. In the first place, owners of septic tanks will be assumed to be fit and proper; this was noted in the parallel SEPA consultation on the proposals.
Enforcement and Appeals
Again the broad provisions are not dissimilar to CAR but some of the detail is different. The CAR had enforcement notices, the EASR has regulatory notices (R46-R50). These can cover preventing or mitigating harm; restoring the environment; and contravention of a condition. The notice must give SEPA’s reasons as well as the steps to be taken and the time limit. A regulatory notice may also order the cessation of an activity, which may not be all of the authorised activity. SEPA may take steps to reduce or remove a risk of significant environmental harm (R62). Court proceeding are also available, as are cost recovery notices.
The offences (R69) are similar to CAR, that is they start with failure to comply with authorisations or conditions; failure to comply with a notice, or a court order, or to make false statements. There are no general ‘environmental offences’ such as causing or permitting pollution. (Water-related incidents are among those mentioned as likely to result in “widespread” environmental harm in the new Ecocide (Scotland) Bill, https://www.parliament.scot/bills-and-laws/bills/s6/ecocide-scotland-bill, or already meet the test for significant harm in s 40 of the Regulatory Reform (Scotland) Act 2014.)
The maximum penalties for substantive offences are the same as the CAR: £40,000 or 12 months imprisonment on a summary charge, and an unlimited fine or five years on indictment. Provisions for fixed and variable monetary penalties and enforcement undertakings in the Regulatory Reform (Scotland) Act 2013 and the Environmental Regulation (Enforcement Measures) (Scotland) Order 2015/383 are unchanged.
The defences (Reg 73) include taking action to avoid an imminent risk of harm due to exceptional natural causes; or acting as a Category 1 or 2 responder, that is, in the emergency services. There are requirements to take all practicable steps to minimise harm and to restore the environment, and to notify SEPA. The Court may also order steps to remedy or mitigate the harm (Reg 75).
Appeals (Regs 54-58 and Sch 4) are made to the Ministers, and there may be a hearing before an ‘appointed person’ (within the Department of Planning and Environmental Appeals), which may be in public or private. SEPA and the appellant are entitled to be heard and the appointed person may allow others to appear, and should not unreasonably refuse.
SEPA Guidance
Lawyers, as well as existing authorised persons, applicants, and other water professionals will be dependent on SEPA to produce revised guidance to replace the CAR ‘Practical Guide’. The Guidance will provide clarity as to which specific activities, and what level of water use, will fall within each tier of authorisation – the GBRs are specified in the Regulations but other tiers are not. In SEPA’s consultation on the guidance in 2024, they have proposed moving a number of activities from a licence (or now, a permit) into registration, given that registrations can now be subject to standard conditions. That is likely to be beneficial to some, with lower fees and a less burdensome approach. It is to be hoped this will be available before the start of the implementation later this year – along with numerous transitional provisions.
Sewage Sludge
Finally, the use of sewage sludge on land will be regulated under the EASR – Sch 18.4. However the substantive rules under the Sludge (Use in Agriculture) Regulations (SI 1989/263) have not been revised – these are badly in need of updating to cover, e.g., micro-plastics and emerging pollutants.
Conclusions
The EASR is intended to bring together a wide set of regulatory regimes into one, with general powers and duties and synergised offences and defences. There is much to commend in that idea, as there was with integrated pollution control regimes and indeed a single regulator.
However the finished product is very hard to use. The acronym ‘EASR’ alas does not suggest these will be easier to use! General provisions in the main part are added to by regime-specific provisions in the schedules, whilst the schedules also contain extensive lists of regulated activities.
The Ministers have a general power to issue guidance to SEPA (Reg 76), and guidance from SEPA and the Ministers may also clarify some aspects of regulatory discretion, which were also broad under the CAR.
When the CAR was introduced, I was of the view that a set of integrated rules applicable to all water uses was hugely beneficial, indeed world leading. Sadly, for all its aspirations, the EASR loses much of the coherence that made the CAR so valuable.
References:
The 2023 consultation from the Government is available here: https://www.gov.scot/publications/environmental-authorisations-scotland-regulations-2018-proposed-amendments-consultation-draft-regulations/
The SEPA consultations are available here: https://beta.sepa.scot/news/2024/sepa-launch-consultation-on-new-framework-to-streamline-environmental-regulation/
The legislation was not consolidated, which is disappointing. An updated version of the 2018 Regulations is available https://www.legislation.gov.uk/ssi/2018/219/contents, but it does not yet contain those new provisions which are not yet in force (including many provisions replacing CAR).
The 2025 Regulations as made are available here: https://www.legislation.gov.uk/ssi/2025/165/contents/made