It’s a string thing

How long is a piece of string? Well, in operational ledger terms, this piece of string is six components – two more than the old string.

Expanding the data we capture at source in the string will help us to structure the information we hold in a more organised way and will standardise reporting across the University. This will make reporting quicker, easier and more detailed.

The animation below will explain the components of the new string and how these changes will benefit you in your role. The Finance and Procurement workstream roll-out happens on 4 December.

If you have any questions or feedback please email

Fantastic feedback!


Thank you for the feedback on the Finance and Procurement booklet and card which we distributed last week. They’re a great source of information to let you know what’s changing with the introduction of the OneUniversity system, including how to complete your expenses.

They’ve been so popular that we’re reprinting them for those who didn’t manage to get their hands on a copy. In the meantime, we’ve uploaded the PDF of the booklet that you can view and download here.

If you have any questions or feedback on Business Transformation we’d love to hear from you, so drop us an email to                         

Training for OneUniversity

Our approach to training

Training for OneUniversity Finance and Procurement workstream began this week, with a number of sessions around our financial ledgers and the new coding string.

We emailed all School and Directorate managers recently asking for 4 or 5 nominations from each area to take part in a number of ‘core’ training sessions.

The sessions are:
– An introduction to One University (navigation and the basics including expenses)
– Requisitioning
– Invoice to cash
– Chart of accounts and new coding string

The idea is that these people, we’re calling them ‘key specialists’, will then cascade the training down to their teams.

By doing it this way, we’re focusing on the activity that needs to continue regardless of the system being used – predominantly requisitioning and associated tasks around that – whilst giving Schools and Professional services control over when this is rolled out in each area.
In addition to this training, in the weeks after go live, we’re planning to run regular ‘drop in surgeries’ for expenses where you can bring along an expense claims and we’ll help you complete and submit it.

Sessions on Financial Management, Accounts Payable, Accounts Receivable, Stores Management, Research Finance and other topics will be scheduled shortly and we’ll share the dates of these with you.

If you have any questions about training, speak to your change champion, or drop us an email at