Claiming expenses and using your UoD purchase card whilst working from home

Working from home is new for many of us and whilst you adjust to your new routine, you may find that your home set-up is completely different to your work one. We’ve received a number of questions about buying IT equipment for home use, and have answered these here.

If you have any other question(s) regarding expenses, your UoD purchase card, or any other aspect of finance, please contact Help4U quoting that your query should be directed to “1U – Finance & Procurement”. A member of the Finance team will respond to your question.

We appreciate that individual circumstances differ and ask that you are mindful of the University’s policy, processes and regulations where applicable.

Transforming our Finance function 

As a University we generate a lot of orders. Our Accounts Payable team currently receive between 150-200 invoices a day and these are matched to purchase orders manually.

To speed up this process we’ve introduced automated invoice matching which replaces this manual process with new technology that automatically matches supplier invoices to orders raised through OneUniversity.

We estimate by automating this process we’ll remove up to 40% of this activity from the process, freeing up the Accounts Payable team to focus on more meaningful work.

For more information about how this impacts those who buy goods and services through OneUniversity please visit our web page.

Check out Check-in

This week we introduced Check-in, a new way of capturing student attendance data, harnessing low-energy Bluetooth technology that allows students to check in to classes using their mobile device. First-year students from the Schools of Humanities and Life Sciences, as well as any students who participate in first-year modules offered by these Schools are taking part in this first phase, with a view to rolling the service out across all schools and years of study in academic session 2020-21.

How does it work? Students simply download the SEAtS Mobile app and check in to classes on their mobile device via Bluetooth beacons installed in teaching space.

In time this will replace paper registers, making attendance capture easier for students, less burdensome for academic and professional services staff, and allow us to quickly offer support to students are not engaging with their classes. The service also allows students to be more active in their attendance monitoring because the app gives them real time data on their attendance across all centrally timetabled teaching activities.

Visit our webpage for more information.

Quick facts:

  • This is a phased roll out, and only impacts first year students studying modules delivered by the schools of Humanities and Life Sciences.
  • Students can download the SEAtS mobile app from the app store from Monday 20 January.
  • For the next two weeks students in this first phase will be able to try out the online check-in process during timetabled teaching events.  In this first two weeks class registers will also be taken by academics, but this will stop as of 3 February 2020 for those students involved in the pilot.
  • For help and support email the Service Desk in the first instance (help4u@dundee.ac.uk)
  • From Monday 3 February 2020 students will be asked to use the SEAtS app to ‘check-in’ to all of their timetabled teaching activities.
  • If a student is unable to check-in for any reason (lost phone, can’t get app to work etc) after 3 February, they should tell the tutor during the class, or go to their School Office within 7 days to ask that their attendance is recorded.  The School can also register attendance on behalf of a student.
  • Emails for those whose attendance falls under 80% over a seven-day period will start to receive emails w/c 10 February, in line with the University’s Policy on Attendance Monitoring.