Medical School Drop In Session

Medical School Drop In Session

The team visited the Medical School at Ninewells recently, to talk to staff about the OneUniversity solution for Finance and Procurement and Research and Projects.

To help explain the changes, the team have a number of charts that they can take users through, there is a presentation and short videos are available to explain specific parts of the process, in addition to key members of the Project Team on hand to answer more complex questions.
The topics that proved of most interest were how to ensure that all costs involved in a research project are put against a project budget, how online expenses will work and details of the new online expenses system.

Help From The Change Champions

Angela Hamilton, Change Manager:
“The Change Champions did a great job in ensuring that people knew we were coming along and encouraging them to take a look at the OneUniversity solution.
“It is important that people are prepared for the changes, and having as much information as possible is helpful in this.”

Glossary of terms

Here are a few terms that you will see us using frequently when you hear us talking about key activities in Business Transformation. You will find more in the shared folder on box here.

Benefits Realisation The practice of ensuring that benefits are derived from outputs and outcomes
Change Champion This role is a ‘people’ role rather than a ‘systems’ one. Change champions will help communicate the aims, objectives and outputs of the Programme to end users within their own functional area
Data Cleanse Looking at a set of data and remove/editing/archiving old or irrelevant data
Data Migration Moving large amounts of data from one IT system to another
Output The tangible or intangible product typically delivered by a project
Risk The potential of an action or event to impact on the achievement of objectives
Solution Design Document In the preliminary stages, the SDD will scope the parameters of the project, in later stages it will detail how the various processes will fit together.
Stakeholder An individual, group, or organisation, who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a change initiative
Stakeholder Management The systematic identification, analysis, planning and implementation of actions designed to engage with stakeholders
Target Operating Model (TOM) This defines the way we should work once the new ways of working are implemented. It provides a benchmark to make sure we’re doing the right things. 
TechnologyOne This is the software provider that is building our cloud based integrated software system
OneUniversity This is the name given to the solution that we are adopting